Meeting Commenced at:- 1415 hrs at Austral Hotel, Quorn
Meeting Closed 1520 hrs
This page last modified on Tuesday, March 30, 2010
Franklin; Allan Franklin; Karen Cooke; Dale Pilmore; Shane Duncan; Leanne Duncan; David Pilkington.
Confirmation of minutes from meeting held on 10/7/2009
Business arising from previous minutes.
Bank Account -Not Operational with BANKSA at Roxby Downs. Awaiting Incorporation of our organisation. We need $500 to $700 for the Incorporation depending on what company is used. We need Incorporation for Government Grants so as to manage the funds ourselves. Incorporation also protects the committee-(Directors) from liability over $150-00.
Web Page is operational thanks very much to Peter Hancock.
Code of conduct re the group treks has been compiled by Stuart and on the web page for viewing.
3a Discussion on obtaining a larger 1st Aid kit for the entire group out of the grant money.
Quotes obtained for Jacket, polo shirt and baseball caps
Prices for embroidery as attached:
Discussions took place and membership buying their own until sponsorship
Stuart and Greg to approach organisations in relation to sponsorship and
Stuart PAXTON also suggested looking at selling sponsor and advertising space on the truck and camp kitchen for next year. As well as group signage on vehicles and trailers. To be discussed at the next meeting.
Shane DUNCAN suggested that we look at Sat phones to borrow or hire for each vehicle or each group in future and in particular the Truck should always carry a sat phone. ACTION Stuart and Peter to follow this up and report back to the next meeting. Look at quotes Stuart has received. Also Ken Lamb from ODT Transport offering to lend us a couple of SAT PHONES dependant on when we needed them and his work needs.
Carmel PAXTON mentioned in relation to the number of vehicles and persons on future treks to look at what is comfortable for catering and cartage of camping equipment and provisions. Discussion took place. ACTION for all to think about this issue and bring back to the next meeting.
Peter and Stuart to develop a contact and health form for all members and visitors on treks covering all personal details, medical history, medications allergies and next of kin contacts as well as Medicare card numbers. This form is to be put on the Web page. Hard copies for each person on Treks to be carried with the new GROUP 1ST AID KIT.
CORRESPONDENCE RECEIVED IN
Abn Number from ATO dated 1/8/2009 80 748 405 673
Tax File Number from ATO dated 12/10/2009 909 569 138
Across the Outback Article on last years cleanup Refer Page 7
Letter from NRM INVESTMENT UNIT letter acknowledging Grant Application. Dated 28/10/2009
Letter from Hon jay Weatherill MP Minister for Environment & Conservation dated 2/12/2009 thanking for applying and advising of the application being approved.
Letter from Hon Lyn Breuer MP local MP Congratulating us on being successful in our grant Application.
Copy of Grant Agreement.
Carl suggested that copy of congratulations letters be forwarded to members and for the local newsletter at Leigh Creek so that community sees what the group is doing and being recognised for.
Fun FINES brought forward by Carl and agree to by everyone. All vehicles to carry coins to a total of $10-00 fines will be levelled on THEME NIGHTS.
Gawler Ranges Clean up-Stuart outlined this proposal.
Stuart outlined offer of support from Ken Lamb of Olympic Dam Transport, re use of tipper truck or tipper semi his own fuel for the Gawler Ranges clean up and if we do the Oodnadatta Track next year. He has his own sign company and said all signs will be dependent on size and style either free or cost of materials only. Ken Lamb of ODT rang Stuart this morning at
Greg went around the table re last comments
NEXT MEETING SUGGESTED - Weekend of 22nd & 23rd of May 2010 at Leigh Creek to finalise
BRING YOUR CAMERA CORDS FOR PHOTO TRANSFER. CONTAINERS FOR CAMP TRAILER.
DVD, Peter distributed a DVD he made of all the photes from 2007/2008/2009. Everyone received a copy.
Stuart Paxton; Carmel Paxton; Greg Franklin; Janet Franklin, Carl Korner; Fran Korner; Colin Wilkey; Peter Hancock and Sue Hancock..
Arrive Leigh Creek Saturday 3/7/2010 load, pack refuel ready to depart.
5/7/2010 depart Montecollina Bore for Moomba-unload, lunch on SANTOS Deliver sponsor DVD. Then to Innamincka overnight.
6/7/2010 clean up Innamincka area, refuel and depart mid-late morning for Walkers Crossing. Camp overnight on Walkers Crossing Track. THEME
7/7/2010 to Birdsville on Inside and outside tracks. OVERNIGHT BIRDSVILLE. Refuel at MOBIL.
8/7/2010 Depart Birdsville to Clayton Bore, camp over night. THEME
9/7/2010 Depart for Leigh Creek via Marree. Arrive LEIGH CREEK unload start to unpack.
10/7/2010 finish unpacking, cleaning up refuelling. Then Dinner at the Leigh Creek Tavern followed by final Debrief and suggestions.
Sunday recover and depart.